Correspondence from Voter
To access: VOTER REGISTRATION > Record Correspondence from Voter > {voter}
Use the Correspondence from Voter dialog to record the receipt of mail or other contact from the voter. This mail can be generated by the elections office, such as a Final Notice, or it can be some form of contact originated by the voter, such as mail or a phone call.
Use this dialog to record a phone call from an out-of-county voter advising you that they have moved into your county.
You can use this dialog to record a phone call from a local voter advising you of an address change. In-county address changes can also be recorded on the voter's Maintenance dialog.
Fields and Controls on this Dialog
View Voter Audit |
Click to open the voter's audit log, listing all activity recorded for the voter. This is the same information displayed on the Audit tab in the voter record. |
Correspondence Type |
Select one of the values in this box. Address Confirmation—Select if the returned mail is an address confirmation request. Address Change Notice—Select if the returned mail is an address change notice; a notice scheduled as part of a combo card or a notice mailed by the elections office to a voter for whom the office has received a third-party address change. Final Notice—Select if the returned mail is a Final Notice; a notice scheduled due to the processing of undeliverable mail or third-party or NCOA address changes. Felon Letter Other Mail—Select if the returned mail is a type of correspondence that does not fall into any other category. {selection with drop-down list}—This list is pulled from the Reason Description field on the Communication Type Codes dialog in VOTER FOCUS ADMIN > System Codes. The communication types shown are those where Voter Response is selected. |
Card Returned, Record Response |
If the voter returned a Felon Letter Entries associated with this transaction appear in the voter's audit log. If the voter's registration status is Inactive, their status will be changed to |
Address Change Inside
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If the voter returned an A new voter information card is scheduled for the voter, the voter's audit log is updated, and the last activity date is changed to the current date. If the voter's registration status is Inactive, their status will be changed to You can also use this option to:
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Moved out of |
If the voter returned an The Audit and Comms tabs on the voter's record will show the incoming address confirmation or change. |